6. Submission of Proposals
6.1 How to Submit Your Proposal Package
NASA uses electronically supported business processes for the SBIR program. An offeror must have internet access and an email address. Paper submissions are not accepted.
To apply for a NASA SBIR contract all SBCs are required to follow the steps found below.
6.1.1 Electronic Submission Requirements
NASA will be using Box for submission of these proposal packages. To access Box, go to https://nasagov.app.box.com/f/32ef3edd858549c08756e3640c3f1fc2. PDF forms are available for all firm-level and proposal-level forms required for a complete proposal package. To access the firm-level and proposal-level forms, go to Chapter 8 at https://sbir.nasa.gov/solicit-detail/80089. All submissions are through a secure connection and most communication between NASA and the firm is through email.
It is recommended that the designated small business representative, or an authorized representative designated by the designated small business representative, be the person to complete the required proposal package forms and upload the proposal package to Box for the SBC.
For successful submission of a complete proposal package, SBCs shall complete all required and applicable PDF forms, and upload their required documents as a ZIP folder to Box. Each complete proposal package should be one (1) ZIP folder and submitted separately to Box. The ZIP folder should follow the file naming convention: Firm Name_Proposal Title.
Due to the limited pilot nature of this solicitation, NASA will not accept more than two (2) complete proposal packages from any one firm to ensure the broadest participation of the small business community.
Firms cannot submit security/password-protected files, as reviewers may not be able to open and read these files. Proposal packages containing security/password-protected files will be declined and not considered.
6.1.2 Deadlines for Submitting a Complete Proposal Package
6.1.2.1 Phase I
A complete proposal package for Phase I shall be received no later than 5:00 p.m. ET on Thursday, September 1, 2022, via Box. See Section 3. Proposal Preparation Instructions and Requirements for additional details on proposal package requirements.
Offerors are responsible for ensuring that all files constituting the complete proposal package be uploaded prior to the deadline. If a complete proposal package is not received by the 5:00 p.m. ET deadline, the proposal package will be determined to be incomplete and will not be evaluated. Offerors are strongly encouraged to start the submission process early to allow sufficient time to upload their complete proposal package. An offeror that waits to submit a proposal package near the deadline is at risk of not completing the required uploads and endorsements of their completed proposal package by the required deadline, resulting in the rejection of the proposal package.
6.1.2.2 Phase II
A complete proposal package for Phase II shall be received no later than 5:00 p.m. ET on the 120th day after the start of the Phase I period of performance. See Section 3. Proposal Preparation Instructions and Requirements for additional details on proposal package requirements.
Offerors are responsible for ensuring that all files constituting the complete proposal package be uploaded prior to the deadline. If a complete proposal package is not received by the 5:00 p.m. ET deadline, the proposal package will be determined to be incomplete and will not be evaluated. Offerors are strongly encouraged to start the submission process early to allow sufficient time to upload their complete proposal package. An offeror that waits to submit a proposal package near the deadline is at risk of not completing the required uploads and endorsements of their completed proposal package by the required deadline, resulting in the rejection of the proposal package.
6.1.3 Complete Proposal Package Submission
Firms will upload all components of a complete proposal package via Box. All transactions are encrypted for security purposes.
A complete Phase I proposal package consists of online forms and associated documentation that must be submitted in PDF format via Box. Below is what a complete proposal package includes. See section 3 for additional information on how to complete each of these sections.
- Proposal Cover Page to include Contact Information
- Proposal Certifications
- Proposal Abstract
- Proposal Budget and associated forms
- Slide Deck
- White Paper
- NASA Evaluation License Application (only if TAV is being proposed)
- Technical and Business Assistance (TABA) Request, if applicable
- I-Corps Interest Form
- Firm-Level Forms (if information has changed since the Phase I proposal submission)
- Firm Information
- Firm Certifications
- Audit Information
- Prior Awards Addendum (for firms with more than 15 Phase II awards in the past 5 years)
A complete Phase II proposal package consists of online forms and associated documentation that must be submitted in PDF format via Box. Below is what a complete proposal package includes. See section 3 for additional information on how to complete each of these sections.
- Proposal Cover Page to Include Contact Information
- Proposal Certifications
- Proposal Abstract
- Proposal Budget and associated forms
- Phase II Proposal
- NASA Evaluation License Application (only if TAV is being proposed)
- Technical and Business Assistance (TABA) Request, if applicable
- Firm-Level Forms (completed once for all complete proposal packages submitted by a firm to a single solicitation)
- Firm Certifications
- Audit Information
- Prior Awards Addendum (for firms with more than 15 Phase II awards in the past 5 years)
Firms cannot submit security/password-protected PDF files, as reviewers may not be able to open and read these files. Proposal packages containing security/password-protected PDF files will be declined and not considered.
Offerors are responsible for virus checking all files prior to submission. NASA may reject any complete proposal package that contains a file with a detected virus.
You may revise a slide deck, white paper, or proposal multiple times during the open solicitation period. The final uploaded version at the time the solicitation period closes will be considered for review. Note: Embedded animation or video, as well as reference technical papers for “further reading,” will not be considered for evaluation.
6.1.4 Acknowledgment of Receipt of a Complete Proposal Package
NASA will acknowledge receipt of an electronically submitted complete proposal package by sending an email to the designated small business representative’s email address as provided on the complete proposal package cover sheet. If acknowledgment is not received within 24 hours (Monday - Friday) after submission of a complete proposal package, the offeror should immediately contact the NASA SBIR/STTR Program Support Office at sbir@reisystems.com.
6.1.5 Withdrawal of Complete Proposal Packages
Prior to the close of submissions, complete proposal packages may be withdrawn. In order to withdraw a complete proposal package after the deadline, the designated small business representative must send written notification via email to sbir@reisystems.com.
6.1.6 Service of Protests
Protests, as defined in section FAR 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:
Theresa Stanley
NASA Shared Services Center
Building 1111, Jerry Hlass Road
Stennis Space Center, MS 39529
Agency-SBIR-STTRSolicitation@mail.nasa.gov
The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.
